Event and Overflow EV Charging

Typical event uses

• Ride-and-drive and test-drive events where demo cars need charging between sessions.
• Film, television and commercial shoots using EVs as picture cars or crew vehicles.
• Auctions and dealer sales days with EV inventory that must be ready to start and drive.
• Corporate events and conferences offering guest charging.
• Venues with a few chargers that need extra capacity for one busy day.

Planning a production or event

Charging takes time, and energy is limited per visit, so the schedule matters more than the equipment. Tell us how many vehicles need charging, how much range each needs, and when they are needed. We will tell you honestly what is realistic in the time available. For larger needs, multiple visits or staggered sessions across the day may make more sense than one long session.

On set, noise and placement matter. We will discuss where our vehicle can park to stay out of frame and away from audio, and how cars can be brought to us between setups.

Venue requirements

Overflow charging for workplaces

Workplaces with a few chargers sometimes have more EVs than plugs on specific days, such as all-hands meetings or visiting teams. Scheduled overflow visits on those days avoid the morning scramble and keep employees from moving cars mid-meeting.

Safety on busy sites

Charging cables and vehicles at a busy event are a trip and traffic hazard if poorly placed. We agree a charging area away from pedestrian flows, use cable covers where needed and never leave equipment unattended while connected.

A realistic planning example

Suppose a ride-and-drive runs six hours with eight demo cars, each taking several short drives. Each drive uses some range, and cars returning low need time on the charger before the next guest. The schedule has to leave gaps for charging, or rotate cars so some charge while others drive. Planning this in advance avoids the situation where every car is low by mid-afternoon and the last sessions are cancelled.

We will work through the numbers with your coordinator using the actual vehicles and schedule. If the plan needs more charging than one visit can deliver, we will say so and suggest options such as an earlier start, additional sessions or fewer simultaneous drives.

Insurance, permits and venue paperwork

Venues and productions often require vendors to provide insurance certificates, sign site rules or attend a safety briefing. Ask your venue or production office what they need and share it when you request a quote. We will provide what is required for the specific event; some documents take time to issue, so early requests help.

For public spaces, the event organizer is usually responsible for permits that cover vendor vehicles. If our vehicle needs to park somewhere specific, confirm that the permit covers it.

On the day

Our technician arrives at the agreed time, checks in with your coordinator, sets up in the agreed spot and runs through the charging rotation. Cars are charged in the agreed order, and the coordinator is told when each is ready. At the end, we pack up, leave the area clean and confirm the final state of each vehicle with your team.

Pricing for events

Event pricing depends on the duration, the number of vehicles, the location, the setup and teardown time and whether the work happens outside normal hours. We provide a written quote once we understand the event. Request it as early as you can; short-notice events are sometimes possible, but availability is limited and we will tell you honestly if we cannot cover a date.